Page 22 - Enchiridion 4.0 program_EN

Strategic Partnerships for school education 2019-1-PL01-KA201-065137
Project: Teacher4.0 - comprehensive method of implementation of Industry 4.0
concept into didactic practice in primary and secondary schools

Teachers should be aware of the possible risks live-streaming sessions, because they might include,
for example, the inadvertent disclosure of confidential or inappropriate information. This can be
mitigated by educating students, their families and staff about the location of meetings and general
house-keeping rules for using online platforms. For example:

• advising them to have a neutral background to meetings so that no additional
information can be collected about their location
• ensuring there is no personal or sensitive (or special category) data visible during the

meeting
• ensuring that cameras (and audio) are disabled when the meeting has concluded.

If institutions or teachers wish to record virtual educational meetings (lessons, teacher-parent
conferences, staff meetings, etc.) it is suggested that they only do so if they consider it necessary to
achieve a specific learning or safeguarding objective, and if they cannot achieve that objective in
other ways. Institutions should also consider the risks and benefits of recording as part of their risk
assessment. These will include the same issues set out above for live-streaming. Additional
considerations include the storage, access, control and retention of the recording.

Review and update the data protection and information security policies.
The teacher/ educational institution should ensure that the data protection and information security
policies and systems enable them to conduct online classes safely and securely. Where relevant, they
should also enable teachers to store any recordings securely, retaining them for no longer than is
necessary.

Inform and educate students, parents/careers and staff about the risks and benefits of online
learning.

It is important that all students, their parents/careers understand the risks and benefits of online
learning. Institutions might also find it beneficial to issue guidance on their community’s use of online
platforms and processors. In case the recordings are going to be made of some educational sessions,
the community should be informed and made aware of this, and of how the recordings will be used.
Where institutions wish to use online resources for activities outside of the core educational services,
they should consider whether they need to obtain consent from students or their parents (depending
on the student’s age), in accordance with their internal policies and relevant legal requirements.

In compliance with the requirements of the GDPR, the educational institution should ensure the
security of the devices and protection of the personal data of their community (staff, teachers,
students and their parents). The responsible personnel should constantly monitor intrusions,
infections, theft and abnormal behaviors, also, educate students and staff on best practice of
personal data protection for home computers.

Secure use of messengers and social media

This project has been funded with support from the European
Commission. This communication reflects the views only of the
author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.